About the Company

EMD Serono, Inc., an affiliate of Merck KGaA, Darmstadt, Germany, is a leader in the US biopharmaceutical arena, integrating cutting-edge science with unparalleled patient support systems to improve people's lives. The company has strong market positions in neurodegenerative diseases, MS and endocrinology. EMD Serono is also a leader in fertility treatments. With a clear focus on the patient and a leadership presence in the biopharmaceutical industry, EMD Serono's US footprint continues to grow, with more than 1000 employees around the country and fully integrated commercial, clinical and research operations in the company's home state of Massachusetts.

Description

Provide administrative support to the oncology group with the utmost confidentiality. Assist in providing quality support to ensure operations run smoothly and efficiently.

Key Tasks & Responsibilities

• Schedule and maintain calendars with quality and efficiency.
• Processing check requests, purchase orders and working with Finance ensure vendors are paid in a timely fashion.
• Reconciliation of American Express Purchasing Card for department.
• Process Expense Reports for the department members.
• Order all office supplies.
• Maintain supply closet.
• Manage catering requests for in house meetings.
• Maintain and organize filing system both hard copy and electronic.
• Provide support to visiting EMB and others.
• Greet and escort visitors.
• Coordinate and provide support on special events/projects.
• Liaise with other assistants to ensure that all meeting materials and agendas are received prior to scheduled meetings.
• Provide administrative support at off sites.
• Maintain and update Contact lists.
• Maintain absence and Travel Calendars.
• Arrange travel as needed.
• Packaging, send and track al outgoing mail.
• Develop PowerPoint slides as requested.
• Coordinate the product review process for the oncology therapeutic area.