About the Company

EMD Serono, Inc., an affiliate of Merck KGaA, Darmstadt, Germany, is a leader in the US biopharmaceutical arena, integrating cutting-edge science with unparalleled patient support systems to improve people's lives. The company has strong market positions in neurodegenerative diseases, MS and endocrinology. EMD Serono is also a leader in fertility treatments. With a clear focus on the patient and a leadership presence in the biopharmaceutical industry, EMD Serono's US footprint continues to grow, with more than 1000 employees around the country and fully integrated commercial, clinical and research operations in the company's home state of Massachusetts.

Description

Reporting to the Vice-President of Sales, this position must provide exceptional administrative support with the utmost confidentiality. Assist in providing quality support to ensure operations run smoothly and efficiently.

KEY TASKS AND RESPONSIBILITIES

• Schedule and maintain calendars with quality and efficiency
• Processing check requests, purchase orders and working with Finance ensure vendors are paid in a timely fashion
• Reconciliation of American Express Purchasing Card for department
• Process Expense Reports for the department members
• Order all office supplies
• Maintain supply closet
• Manage catering requests for in-house meetings
• Maintain and organize filing system both hard copy and electronic
• Provide support to visiting EMB and others
• Greet and escort visitors
• Coordinate and provide support on special events/projects
• Liaise with other assistants to ensure that all meeting materials and agendas are received prior to scheduled meetings
• Provide administrative support at off site meetings and/or functions
• Maintain and update Contact lists
• Maintain, Daily, Vacation and Travel Calendars
• Arrange travel as needed
• Package, send and track all outgoing mail
• Develop PowerPoint slides as requested

EDUCATION/LANGUAGES

• High School diploma required
• Secretarial Degree or Higher Education preferred

• 5 - 8 years of related professional experience supporting senior-level management
• High level of proficiency with Microsoft Office software
• Willing to travel (5%)

• Excellent interpersonal, written and oral communications skills
• Professional and pleasant demeanor
• Accuracy, attention to detail and follow-through a must
• High level of customer service
• Maintain highest level of confidentiality
• Ability to partner with A/A peers across organization
• Sense of urgency necessary
• Ability to prioritize multiple projects and changing priorities
• Flexible and able to adapt quickly

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